BCSC PROCEDURES FOR STUDENT LUNCH/MEAL ACCOUNTS
The National School Lunch Program (NSLP) requires school food authorities to establish written administrative guidelines and procedures for meal charges. Bartholomew Consolidated School Corporation (BCSC) will adhere to the following meal charge procedure.
· All cafeteria purchases are to be prepaid before meal service begins. BCSC Cafeterias utilize a pre-pay/debit system designed to process student purchases in an efficient, confidential manner, and to reduce the amount of cash on hand at each location. At the end of each school year, the account balance is transferred to the students account for the following year. Deposits may be made at the school cafeteria by cash, online using MySchoolBucks.com , Visa; Master Card; or personal check made payable to the school cafeteria. Please indicate student name and or student ID# on the check.
· A student may charge up to 3 lunch meals maximum. A staff member may charge up to 3 lunch meals maximum.
· A student who has charged a meal may not charge or purchase “a la carte” items including extra main entrees.
· Elementary students will be sent home written notices of any outstanding negative balances in the students lunch/meal account at a minimum weekly until the balance is paid in full. Parents are encouraged to register students on MySchoolbucks.com to view account balances/purchase histories/ and to set up electronic low balance notices at no cost. The food service manager or other school personnel will coordinate communications with the parent/guardian to resolve the matter of unpaid charges.
· Schools will provide an alternate meal of a complimentary peanut butter sandwich, vegetable and milk until charged lunches have been paid in full. If food service staff suspects that a student may be abusing this policy, written notice will be provided to the parent/guardian that if he/she continues to abuse this policy, the privileges of an alternative meal will be refused.
· If a student repeatedly comes to school with no lunch and no money, food service employees must report this to the building principal as this may be a sign of abuse or neglect and the proper authorities should be contacted.
· All accounts must be settled prior to the end of the school year. Letters will be sent home approximately 6 weeks before the end of the school year to students who have any negative balances. Negative balances of more than $25.00 not paid in full in 15 days prior to the end of the school year will force the Corporation to take action to collect unpaid funds by means of collection agencies, small claims court , or any other legal method deemed necessary by the Corporation.
· Students who graduate or withdraw from the corporation and have $5.00 or more left in their lunch/meal food service account will be notified by food services by the last day of school and given the option to transfer the funds to another student or to receive a refund. If no response is received within 90 days the student’s lunch/meal account will close and the funds will no longer be available. Unclaimed remaining balances will remain in the food service account.
· Meal assistance is available to all BCSC Students that meet income qualifications. An application for meal assistance is given to each student at the start of each school year. Students are considered paid students and will be charged full price meals until meal assistance applications have been processed and approved. Due to the large number of students attending BCSC Schools, it may be a few weeks before all applications are processed. It is recommended each student start the school year with two weeks’ worth of lunch money in their account to avoid charges and to allow time for applications to be processed. Meal assistance forms are effective for one school year. Families must reapply each school year for meal/textbook assistance. Students approved for meal assistance for free or reduced prices meals will utilize their lunch account in the same manner as paid students; thereby keeping meal eligibility status confidential.